ongoing
Admin/Event Coordinator
About the project
DigitalSuits is looking for a communicative, initiative-driven, and responsible person to join our friendly HR team.
Requirements
- 1+ year of experience in a similar administrative role (experience in an IT company will be a plus)
- Good knowledge of PC, confident user of Google Drive
- Excellent organizational and data-driven skills with attention to detail
- Ability to prioritize tasks, manage deadlines, and adapt to changing project requirements
- Familiarity with organizing events remotely
- Experience in developing merchandise products and working with vendors
- Proactive and result-oriented personality
- Intermediate English
- Mandatory territorial presence in Ukraine
Responsibilities
Events coordination:
- Generate event ideas: Come up with creative ideas for future events
- Manage budgets: Create and oversee event budgets, ensuring we stay within financial limits
- Work with vendors: Find and negotiate with event vendors and suppliers
- Organize internal events: Manage and coordinate events remotely
Assistance in HR activities:
- Create merchandise: Generate ideas and manage the process of creating merchandise for teams
- Send gifts: Arrange the delivery of Welcome boxes, anniversary gifts, birthday gifts, and other items across Ukraine and abroad
- Send office equipment: Send office equipment and supplies when needed
- Handle office budget: Develop, manage, and track the office budget, ensuring all expenses are recorded accurately and remain within allocated limits. Prepare regular budget reports and forecasts to provide clear insights into financial performance
- Manage Instagram: Maintain the corporate Instagram account and approve the content plan with the Marketing department
- Reporting: Prepare and submit regular reports (related to activities and events, and progress reports)
- Assist HR activities: Provide assistance with HR activities as needed
What we offer
![](https://dopetgztsfho3.cloudfront.net/Competitive_Compensation_0dde2a5fc8.webp)
Competitive compensation
![](https://dopetgztsfho3.cloudfront.net/Remote_Work_90af3e5671.webp)
Remote work
![](https://dopetgztsfho3.cloudfront.net/Professional_Growth_1b8caebb80.webp)
Professional growth
![](https://dopetgztsfho3.cloudfront.net/Transparent_Communication_42240f92b2.webp)
Transparent communication
![](https://dopetgztsfho3.cloudfront.net/Regular_Performance_Reviews_d4ea8c6308.webp)
Regular performance reviews
![](https://dopetgztsfho3.cloudfront.net/Paid_vacation_and_sick_leave_052f70f1d2.webp)
Paid vacation and sick leave
![](https://dopetgztsfho3.cloudfront.net/Innovative_Projects_d8ae7f9460.webp)
Innovative projects
![](https://dopetgztsfho3.cloudfront.net/English_learning_courses_6ad5ae92f7.webp)
English learning courses
![](https://dopetgztsfho3.cloudfront.net/Flexible_working_hours_2735c9e38a.webp)
Flexible working hours
![](https://dopetgztsfho3.cloudfront.net/Annual_training_budget_ca3d065d16.webp)
Annual training budget
![Kateryna Prykhodko Kateryna Prykhodko](https://dopetgztsfho3.cloudfront.net/Kateryna_42cb26f5dc.webp)
Kateryna Prykhodko
Personal Recruiter