Admin/Event Coordinator

About the project

DigitalSuits is looking for a communicative, initiative-driven, and responsible person to join our friendly HR team.

Requirements

• 1+ year of experience in a similar administrative role (experience in an IT company will be a plus)
• Good knowledge of PC, confident user of Google Drive
• Excellent organizational and data-driven skills with attention to detail
• Ability to prioritize tasks, manage deadlines, and adapt to changing project requirements
• Familiarity with organizing events remotely
• Experience in developing merchandise products and working with vendors
• Proactive and result-oriented personality
• Intermediate English
• Mandatory territorial presence in Ukraine

Responsibilities

Events coordination:

• Generate event ideas: Come up with creative ideas for future events
• Manage budgets: Create and oversee event budgets, ensuring we stay within financial limits
• Work with vendors: Find and negotiate with event vendors and suppliers
• Organize internal events: Manage and coordinate events remotely

Assistance in HR activities:

• Create merchandise: Generate ideas and manage the process of creating merchandise for teams
• Send gifts: Arrange the delivery of Welcome boxes, anniversary gifts, birthday gifts, and other items across Ukraine and abroad
• Send office equipment: Send office equipment and supplies when needed
• Handle office budget: Develop, manage, and track the office budget, ensuring all expenses are recorded accurately and remain within allocated limits. Prepare regular budget reports and forecasts to provide clear insights into financial performance
• Manage Instagram: Maintain the corporate Instagram account and approve the content plan with the Marketing department
• Reporting: Prepare and submit regular reports (related to activities and events, and progress reports)
• Assist HR activities: Provide assistance with HR activities as needed