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Admin/Event Coordinator

About the project

DigitalSuits is looking for a communicative, initiative-driven, and responsible person to join our friendly HR team.

Requirements

  • 1+ year of experience in a similar administrative role (experience in an IT company will be a plus)
  • Good knowledge of PC, confident user of Google Drive
  • Excellent organizational and data-driven skills with attention to detail
  • Ability to prioritize tasks, manage deadlines, and adapt to changing project requirements
  • Familiarity with organizing events remotely
  • Experience in developing merchandise products and working with vendors
  • Proactive and result-oriented personality
  • Intermediate English
  • Mandatory territorial presence in Ukraine

Responsibilities

Events coordination:

  • Generate event ideas: Come up with creative ideas for future events
  • Manage budgets: Create and oversee event budgets, ensuring we stay within financial limits
  • Work with vendors: Find and negotiate with event vendors and suppliers
  • Organize internal events: Manage and coordinate events remotely

Assistance in HR activities:

  • Create merchandise: Generate ideas and manage the process of creating merchandise for teams
  • Send gifts: Arrange the delivery of Welcome boxes, anniversary gifts, birthday gifts, and other items across Ukraine and abroad
  • Send office equipment: Send office equipment and supplies when needed
  • Handle office budget: Develop, manage, and track the office budget, ensuring all expenses are recorded accurately and remain within allocated limits. Prepare regular budget reports and forecasts to provide clear insights into financial performance
  • Manage Instagram: Maintain the corporate Instagram account and approve the content plan with the Marketing department
  • Reporting: Prepare and submit regular reports (related to activities and events, and progress reports)
  • Assist HR activities: Provide assistance with HR activities as needed

What we offer

Competitive compensation

Remote work

Professional growth

Transparent communication

Regular performance reviews

Paid vacation and sick leave

Innovative projects

English learning courses

Flexible working hours

Annual training budget

Kateryna Prykhodko

Kateryna Prykhodko

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